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Digital Image Guide - Finding, Using, and Creating Digital Image Collections: Creating A Digital Image Collection

This guide is to help you learn more about digital images resources for the Emory University Community. It also has policies, guidelines, and an application form for faculty who want library assistance in creating their own digital image collection.

Jstor Forum

Jstor Forum Quick Links

Jstor Forum (formerly Artstor Shared Shelf) HELP

Current Emory Digital Image Projects using Shared Shelf

Application to Use Artstor Shared Shelf for Emory Faculty and Teaching Grad Studnets ONLY

Please review policies and guidelines, before completing this application

Sample WorkFlow for Adding a Digital Libary Collection

Add individual work flow steps here

  • Create ARTSTOR login account (include PID) 
  • Prep to fill out application (consultation with a subject librarian, educational analyst, or metadata or rights specialist
  •  Complete application (include link) to Teaching & Learning Technology (TLT)
  • Project Set-up (includes discussions on rights/permissions, metadata review and catalog field mapping, image quality)
  • Data and Image entry - responsibility  of faculty 


Jstor Forum (formerly Artstor Shared Shelf) Cataloging Template

To ensure interoperability between collections and improve accessibility and discovery, a template has been created for Emory users of JSTOR Forum. It contains 19 fields that will provide a basic description for any collection within ARTstor. Note that not all 19 fields need to be filled out. Some fields are required, some are required if applicable and some are recommended. For more information please contact Simon O'Riordan, Metadata Librarian at Woodruff Library (

*Click on Image to Enlarge*

*Note* Each field has an associated "type." For example, a "List Field" type means selecting from a list of possible values and a "Text Field" indicates a simple text box to enter in the data.

In addition to the Core Template, you can also add additional custom fields with the assistance of the library's Metadata Librarian to provide further detail and description.

Here is an example of some custom metadata fields for a digital collection

*Click on Image to Enlarge*

For more information on metadata for digital collections, please see the Emory Metadata website. (link)

Guidelines and Policies

Image Quality


NISO's Building Good Digital Collections

Title: A framework of guidance for building good digital collection[…]Publisher: National Information Standards Organization (NISO) Year: 2007 Page 4

A digital collection consists of digital objects that are selected and organized to facilitate their discovery, access, and use. Objects, metadata, and the user interface together create the user experience of a collection.

Principles that apply to good digital collections are:

Collections Principle 1: A good digital collection is created according to an explicit collection development policy.

Collections Principle 2 : Collections should be described so that a user can discover characteristics of the collection, including scope, format, restrictions on access, ownership, and any information significant for determining the collection’s authenticity, integrity, and interpretation.

Collections Principle 3: A good collection is curated, which is to say, its resources are actively managed during their entire lifecycle.

Collections Principle 4: A good collection is broadly available and avoids unnecessary impediments to use. Collections should be accessible to persons with disabilities, and usable effectively in conjunction with adaptive technologies.

Collections Principle 5: A good collection respects intellectual property rights.

Collections Principle 6: A good collection has mechanisms to supply usage data and other data that allows standardized measures of usefulness to be recorded.

Collections Principle 7: A good collection is interoperable.

Collections Principle 8: A good collection integrates into the users own workflow.

Collections Principle 9: A good collection is sustainable over time.

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