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EndNote: Share EndNote Libraries!

EndNote is a database program for managing bibliographic citations. It can automate much of the work of organizing and formatting citations and bibliographies in your writing.

Endnote on Shared Drives -- a NoNo

EndNote X2 and later are designed to be installed or deployed directly to users workstations, and EndNote no longer supports installing directly to a shared server.

How to Share your Library or Create a Team Library

How to share your EndNote library or create a new team library

Share your existing EndNote library with up to 14 colleaguesOr work as a team to create a new library from scratch.

How it works:

  • You can include anyone who’s using EndNote X7 (up to 14 people, plus yourself)
  • Share your entire EndNote library, including references, PDFs, and annotations
  • Everyone can add to, annotate and use the library – at the same time
  • There’s NO charge for sharing, NO library size limit and NO charge for unlimited cloud storage

More Details

Who can I share my library with?

Anyone who has EndNote X7, no matter where they are located. EndNote library sharing is not restricted to people within the same firewall or organization. 

How many libraries can I share?

You can share one library from your Mac or Windows desktop. The library that you share will also be the library that you can access online at or on your iPad using the EndNote for iPad app. There is no limit to the number of libraries that can be shared with you by others. 

Can I access a shared library from anywhere?

If you are the one who shared the library, you have access to this library on your desktop, online, or on your iPad. If you have been invited to access someone else’s library, you can only access this library from your desktop. 

What if I no longer want to share my library?

You can easily control access to your library from your desktop version of EndNote X7. Add or remove individual access by going to File > Share.

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