This project has been completed by Acquisitions, saving about $4500 worth of funds. We discovered a large number of p-card issues (items received, but payment not updated in Aleph) which led to another report to resolve the issue. Area Studies staff cancelled orders on their own.
As we enter soon into June, Acquisitions, Accounting, and Collection Management have agreed to a cut-off/deadline of June 30 for placing normal orders (non-rush, reserves etc) with Acquisitions.
Please do not feel pressured to spend out your budgets, as any remaining book and AV funds will certainly be appreciated in this challenging collections year!
This deadline will provide Acquisitions and Accounting with enough time to place orders and pay invoices in time for the fiscal year roll over (note that Acquisitions will no longer place regular orders after July 30).
Please stagger your ordering as much as possible, so as to allow Acquisitions to more efficiently place orders.
Big-ticket items, approval shipments, rushes (including rush holds), and reserve items will continue to be ordered, processed and paid per usual.
Although CMTAG has not met in the last month or so, there has still been some activity that I would like to share with you.
A number of you have asked about licensing. In the interim, Jessie Copeland and I will be shepherding any licenses not completed at time of David’s departure.
David will continue to forward any remaining vendor correspondence to the Emory-Eresources listserv (for the next two months).
Erica will use endowed funds to cover this subscription, and will work with Marian to import MARC records (along with a TKR in case we need to remove content at some time)
This request is for a subscription to all Accessible Archives content. This includes several databases of interest to faculty working in 19th century American history such as FRANK LESLIE'S ILLUSTRATED WEEKLY, a popular literary and news magazine known for its detailed wood engravings and early use of daguerreotypes and the LILY, the first newspaper in the US edited by women for a female audience. The subscription also includes collections that would be nice to have, but do not warrant outright purchase, such as the county histories from the southeast and a general collection of women's suffrage materials. An addendum has already been signed and access turned on.
EKS Korean Database
This database provides resources in the field of Korean studies, covering all academic disciplines such as arts and humanities, Korean civilization, philosophy, literature, history, social sciences, sciences, medical sciences, and physical education.
Guo-Hua received a grant from the Korea Foundation to cover half of the cost of the subscription.
License and Fund Transfer have been completed
As of June 30, Emory will no longer be participating in the LOCKSS Program as an affiliate, but rather will join CLOCKSS (like most of our peers).
After some internal discussions and content analysis, as well as considerations regarding internal capacity (we have not been able to continue maintaining our LOCKSS box), funding and workflows, we have decided to join CLOCKSS (rather than maintain a local box), and continue our subscription to PORTICO. The substantial majhor
PORTICO is particularly useful for us, since it provides post-cancellation access (per respective license agreements) to journal content to which we have negotiated perpetual access.
Please keep in mind that we are considering participation in some private LOCKSS boxes for local content.
As an FYI, we are currently establishing our overarching digital preservation program (both for local and third party content), which includes CLOCKSS, PORTICO, the Digital Preservation Network, and several Hydra heads.
Here are some relevant files (LOCKSS content, CLOCKSS content, PORTICO content)
As part of ASERL, Emory is considering participation in a new initiative, the ASERL Reciprocal Reference program.
You may recall that we are already participating in a very similar initiative, the Journal Retention initiative (now called Scholars Trust) in which we agreed to maintain print holdings/runs of certain journals on behalf of our ASERL partners:
I will be attending a Reciprocal Reference Steering Committee meeting mid-next week, and provide an update.
Here is the spreadsheet of current reference titles being claimed by ASERL members.
Please start considering one or two reference collections that might be of wide interest for Emory to maintain as a participant.
Update 1: Reference Staff have identified several different reference sets that we will maintain as a second print copy, and provide reference for other member libraries. Chris has also identified several other CIS (Congressional Information Service) sets (Index to Executive Branch Documents, for example). See the link above.
Update 2 (June 2015): The National Union Catalog (pre-1956 Imprints) have been de-accessioned and physically removed Level One, in light of the MOU. UVa, Clemson, and UNCG will be the retaining institutions for the National Union Catalog (for which version, pre-1956, and who is the primary or secondary copy, please see the spreadsheet). Specific contact information of reference questions will soon be made available to ASERL members, and publicized.
Emory’s basic ingest schedule
9 February 2015
System testing (November 2015)—integrations with Alma & Illiad (Document Delivery), test retrieval with inventory system, use of trays to do testing
Amy will have an ingest process map
HMA in December 2015
Keep shadowed from public view, batch file created
Should take short period of time
Stop ingest into LSC with HMA completion
Temporarily suspend the weekly transfers until first work week of January
Ingest of Clifton in Spring semester (MARBL first, then rest of Clifton)
MARBL current pilot to determine when they can move out last instead
June GT warehouse completion
Determine how to identify recycling (duplications, FDLP)
Emory and Tech working on fall out plans
We are considering a package or two from Routledge for their Handbooks (and by combining series/collections), possibly obtain a steeper discount). We have a good number of these already in print (about half), so we may only want to consider e if there is course/curricular and/or research demand. Unfortunately, as usual, the titles are not available for purchase individually. The file below includes circulation information and availability (i.e., if any of the Emory Libraries already owns).
Please let me know if there are any subject collections in which you are interested.
I can complete the CMTAG form on your behalf.
Starting in early September, we will be working with Kanopy (http://www.kanopystreaming.com/shop) to purchase one or three-year licenses for streaming video. Click under "Browse Producers" for a listing of available "collections," or under subject. Keep in mind that many social science titles are actually under Humanities.
James Steffen has reviewed the technical specifications, and has indicated that the specs are solid for streaming video. David Vidor has also already reviewed the license.
Note that orders for a streaming video would be in addition to a physical DVD copy (or in lieu of a DVD copy, if you do not wish to have a physical copy). In other words, if you also want a DVD copy, you will need to use the newliborders listserv, or rush order form if it is a rush order request.
Also note that costs for these streaming videos would be borne by the subject librarian (usually about $150/yr license). Since this is an electronic item, and involves licensing, all orders will need to be placed through the CMTAG listserv.
More to come soon; this is just a preview!
Collection Management meeting
15 December 2014
Book Sale Announcement
UPDATE: Book sale proceeds totalled $2100! Thanks everyone! The remaining boxes will be picked up and disseminated by Better World Books.
Please join Emory University’s Woodruff Library for a small book sale Tuesday and Wednesday, September 2 and 3, 2014 in the Jones Room of the Woodruff Library, from 10am-5pm. The vast majority of books will be priced at 50 cents for paperbacks and $1.00 for hardbacks (cash only). An assortment of disciplines will be available, including a good bit of political history, some art, and some German, Spanish and Indian titles. We hope that you will find something of interest for your leisure or for your studies. Proceeds from the book sale will go to the collections budget and to the Library Employee Advocacy Group (LEAF). For library staff who wish to volunteer, please sign up here. If you have any questions, suggestions or concerns, please contact Chris Palazzolo (firstname.lastname@example.org, 404-727-0143) or Sandra Still (email@example.com, 404-727-1061).
Image used under a Creative Commons License 2.0
The Biomedical Engineering Collection Review is now available.
The report's main goals are to:
To assess each Library’s collection for strengths and weakness with respect its support of the joint GT / Emory BME Department
To assess the combined GT / Emory collection for strengths and weakness with respect to its support of the joint GT / Emory BME Department
To explore opportunities to cooperatively provide resources for our joint Biomedical PhD program.
To gage GT’s increasing demand for materials and resources in medical science.
In an effort to better track data and collaborate with acquisitions, we are asking that you begin to use the new "Rush Hold Form." We have taken into account your suggestions and revisions as much as possible to balance the needs of acquisitions and CM.
This form is only for rush items that have a patron hold associated with them (and therefore they will be subject to expedited cataloguing). PLEASE COMPLETE WITH AS MUCH INFORMATION, e.g., LINKS to REQUESTED ITEMS, AS POSSIBLE!
This form is NOT for a rush notify (which is not possible under Aleph), so if you want to notify a patron, use the form and make it a Rush Hold.
Note that for regular firm orders, you may still utilize the newliborders listserv, and if desired, request expedited cataloguing.
Note that at this point in time, the database will not include the purchase order number (we do not have a means under our current software license to). However, individual rush hold orders (in addition to all firm orders) are all searchable in Aleph, where you can locate the purchase order and status
There is a box for PATRON ID, if you know it (it's the fastest way for Acquisitions to locate the patron), but you may also use the patron's NETID. The patron ID can be relatively easily located in the CIRC module of Aleph.
You may bookmark the web form, or find it on the under "updates" or "forms" on the collection management libguide (http://guides.main.library.emory.edu/collection_management).
Finally, look out soon for new CMTAG and Journal Recommendation forms, using the same Formstack software as above.
For previews see here:
Collection Management has also been implementing a vendor usage project for the past six months to better guage and consolidate the use (and cost per use) of our numerous electronic resources, including ebooks and ejournals. For more information, you may click on the tab for "Collection Usage." The GOBI circulation project noted below is also part of this project, albeit for the print counterpart of our collections. This project has involved becoming (overly) familiar with COUNTER statitstics, SUSHI, and various vendor and publisher usage statistic gathering practices. Initial work had to be completed just on gathering credentials for accessing and acquiring said numbers/statistics.
Of course, there are other ways to guage collection use--most notably through publication citations--but citation analysis is not a part of this initial project.
We have decided to subscribe to Usage Consolidation, a new product from EBSCO (with its own set of growing pains) as an initial means to gather this data in one place. Use your EBSCO login to access this service (it is in the upper lefthand corner of the page).
Contemporary collection management often heralds the decline of print collections. However, at Woodruff Library (Emory University), we continue to build significant physical collections to meet the curricular and research needs of our students and faculty. We have recently begun to expand our approval plans to allow for the purchase and acquisition of e-titles. With this growth (and demand for space) has come the need for assessment of these collections. As one method of assessing the use of Woodruff Library’s monograph collection, we have decided to examine the number of loans for print and e-books (short-term loans and title requests in this case) across all subject areas during a three-year period to identify the subject areas of books (as well as publishers and series) that were loaned most or least frequently. Analyses were performed for both approval plan purchases (e and print) and firm orders from Yankee Book Peddler. By matching up circulation data with publisher and series information for each book title, we have been able to progressively narrow our analyses and ultimately reveal specific subject areas and publishers for which future purchasing decisions could potentially be modified. We plan to present the results of our analysis, discuss the strengths and weaknesses of this approach, and consider how variations in the patterns of use across different subject areas might impact collection development decisions.
You may or may not have heard, but Taylor and Francis (and its associated publishers, Routledge, Bentham Science Publishers, Karger AG) have removed content from EBSCO databases. There are a wide variety of titles here across most disciplines.
This is a spreadsheet (list) of these journal titles removed from EBSCO. I have annotated it to show where we have lost e-content. Note that in not insignificant number of cases, we already have licensed content to the journal directly with Taylor and Francis, but we did lose e-content in a good number of cases (albeit embargoed). Note that I did not check on print coverage for these journals, so it may be the case that there are some current print subscriptions.
Woodruff Library is a participant in ASERL’s Cooperative Journal Retention Program, now known as the Scholars Trust.
ASERL (Association of Southeastern Research Libraries) has recently approved the ASERL Collaborative Journal Retention Program Agreement as a means of optimizing collection management across the consortium. The retention program agreement is in effect through December 31, 2035. A group of 24 ASERL libraries (and counting) are retaining titles under this agreement. A read-only copy of the current working title list for those libraries (Excel spreadsheet) is named ASERL-Working-list_updated_2013_01_14) and is available for download here.
Woodruff Library’s current working title list (Google spreadsheet) is named Woodruff ASERL Journal Retention, and is available for viewing here.
If you would like to suggest corrections and/or additions to Woodruff Library’s working title list, please e-mail Steve Johnson (firstname.lastname@example.org).
As our Fall September Collection Management meeting will not be held until Friday, September 26, I wanted to provide some updates:
I have completed allocations based on these preliminary figures, with the following adjustments (note that allocations can be found on F:/Librarywide/CollMgt/Budgets/FY15)
Myra and Larry should have these allocations entered into Aleph by Wednesday, the 17th.
Some adjustments are undoubtedly inevitable, but will be managed on a case by case basis.
However, here are the major alterations:
Our endowed fund balances remain slightly high, so Michael is encouraging us to use said funds whenever possible.
Endowed funds payments, such as Woodruff accounts, are usually received in October
The inaugural CMTAG meeting will be held on September 29, 2014