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Collection Management@Emory  

Last Updated: Apr 11, 2014 URL: http://guides.main.library.emory.edu/collection_management Print Guide RSS Updates

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Presentation for Director (March 2014)

New Forms

In an effort to better track data and collaborate with acquisitions, we are asking that you begin to use the new "Rush Hold Form."  We have taken into account your suggestions and revisions as much as possible to balance the needs of acquisitions and CM.

This form is only for rush items that have a patron hold associated with them (and therefore they will be subject to expedited cataloguing). PLEASE COMPLETE WITH AS MUCH INFORMATION, e.g., LINKS to REQUESTED ITEMS, AS POSSIBLE!

This form is NOT for a rush notify (which is not possible under Aleph), so if you want to notify a patron, use the form and make it a Rush Hold.

Note that for regular firm orders, you may still utilize the newliborders listserv, and if desired, request expedited cataloguing.

Note that at this point in time, the database will not include the purchase order number (we do not have a means under our current software license to).  However, individual rush hold orders (in addition to all firm orders) are all searchable in Aleph, where you can locate the purchase order and status

There is a box for PATRON ID, if you know it (it's the fastest way for Acquisitions to locate the patron), but you may also use the patron's NETID.  The patron ID can be relatively easily located in the CIRC module of Aleph.

You may bookmark the web form, or find it on the under "updates" or "forms" on the collection management libguide (http://guides.main.library.emory.edu/collection_management).

Finally, look out soon for new CMTAG and Journal Recommendation forms, using the same Formstack software as above.


For previews see here:


Vendor Usage Consolidation Project

Collection Management has also been implementing a vendor usage project for the past six months to better guage and consolidate the use (and cost per use) of our numerous electronic resources, including ebooks and ejournals.  For more information, you may click on the tab for "Collection Usage."  The GOBI circulation project noted below is also part of this project, albeit for the print counterpart of our collections.  This project has involved becoming (overly) familiar with COUNTER statitstics, SUSHI, and various vendor and publisher usage statistic gathering practices.  Initial work had to be completed just on gathering credentials for accessing and acquiring said numbers/statistics.

Of course, there are other ways to guage collection use--most notably through publication citations--but citation analysis is not a part of this initial project.

We have decided to subscribe to Usage Consolidation, a new product from EBSCO (with its own set of growing pains) as an initial means to gather this data in one place.  Use your EBSCO login to access this service (it is in the upper lefthand corner of the page).


GOBI Circulation Project

Contemporary collection management often heralds the decline of print collections.  However, at Woodruff Library (Emory University), we continue to build significant physical collections to meet the curricular and research needs of our students and faculty.   We have recently begun to expand our approval plans to allow for the purchase and acquisition of e-titles.   With this growth (and demand for space) has come the need for assessment of these collections. As one method of assessing the use of Woodruff Library’s monograph collection, we have decided to examine the number of loans for print and e-books (short-term loans and title requests in this case) across all subject areas during a three-year period to identify the subject areas of books (as well as publishers and series) that were loaned most or least frequently. Analyses were performed for both approval plan purchases (e and print) and firm orders from Yankee Book Peddler. By matching up circulation data with publisher and series information for each book title, we have been able to progressively narrow our analyses and ultimately reveal specific subject areas and publishers for which future purchasing decisions could potentially be modified. We plan to present the results of our analysis, discuss the strengths and weaknesses of this approach, and consider how variations in the patterns of use across different subject areas might impact collection development decisions.  


  • Some ISBNs can not be matched due to missing data in the catalog records
  • ISBNs are not included for added volumes in standing orders.
  • There are still a few glitches in terms of the script matching the ISBN correctly.
  • There are missing records in the enhanced record file from YBP so there may be some discrepancies in terms of percentages of items loaned, publishers with no circulations or use.
  • The data below focuses specifically on 2010 firm orders and approval titles received.
  • The next phase will be to study 2009 activity (Summer 2013).

EBSCO Journal Drops

You may or may not have heard, but Taylor and Francis (and its associated publishers, Routledge, Bentham Science Publishers, Karger AG) have removed content from EBSCO databases. There are a wide variety of titles here across most disciplines.

This is a spreadsheet (list) of these journal titles removed from EBSCO.  I have annotated it to show where we have lost e-content.  Note that in not insignificant number of cases, we already have licensed content to the journal directly with Taylor and Francis, but we did lose e-content in a good number of cases (albeit embargoed).  Note that I did not check on print coverage for these journals, so it may be the case that there are some current print subscriptions.


ASERL Journal Retention Project

Woodruff Library is a participant in ASERL’s Cooperative Journal Retention Program, now known as the Scholars Trust.


ASERL (Association of Southeastern Research Libraries) has recently approved the ASERL Collaborative Journal Retention Program Agreement as a means of optimizing collection management across the consortium.  The  retention program agreement is in effect through December 31, 2035. A group of 24 ASERL libraries (and counting) are retaining titles under this agreement.  A read-only copy of the current working title list for those libraries (Excel spreadsheet) is named ASERL-Working-list_updated_2013_01_14) and is available for download here.

Woodruff Library’s current working title list (Google spreadsheet) is named Woodruff ASERL Journal Retention, and is available for viewing here.

 If you would like to suggest corrections and/or additions to Woodruff Library’s working title list, please e-mail Steve Johnson (sjohns9@emory.edu).

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